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RULES & INSTRUCTIONS FOR ENTERING

TOPSA -- Totally Online Photo Show Association Rules

PHOTO IMAGE AND SIZE REQUIREMENTS:

1.   Each photo submitted must include an Equine model horse subject, such as horse, pony, long-ear, fantasy or decorator.   Models may be haired or flocked, but no stuffed horses will be allowed. 

2.   Photos must be in .jpg format and no larger than 400 pixels in width 
and/or height, scanned at 300 dpi or less with a file size of 90k or less.    
***For performance only (EXPECT Head Study) --maximum size will be 650 pixels by 400 pixels scanned at 300 dpi or less with a file size of 150k or less.
This will be strictly enforced and any oversized images will be resized by show Moderator or deleted at their discretion. 

3.   Photos that have been copyrighted, signed or named somewhere on the photo will be allowed as long as the writing or copyright mark does not cover the horse in any manner. 

4.   Framed or oval shaped photos will NOT BE allowed. 

5.   Digitally enhanced backgrounds, touchup of horse or background is not allowed. Adding or removing anything from the original photo is not allowed. The only editing allowed for images is resizing, adjusting the brightness or gamma and cropping. 

6.   Flipping of photos (mirror images) is allowed for the purpose of showmanship & halter and getting the handler on the correct side of the horse or for performance in which a horse is on the wrong lead or a counter canter. 

ENTRY FEE AND PAYMENT:

1.   You may show an unlimited number of photos in the TOPSA Online Show Series.  The yearly fee will be a $5.00 to help towards annual costs for owning Webshots Premium accounts.   The yearly fee will allow entry into all shows held by TOPSA for that year, including the year-end Championship show for qualified entries.   Images entered into TOPSA will remain within the Webshots show account and be rolled over month to month, so there will be no need to re-upload them.

2.   Payment can be made by PayPal or check or Money Order.  

PayPal Payments are to be sent to:  eclipse@pa.net      

Payment by Snail Mail to be sent to:  
Betty Hook
41 Old Trail Rd
Liverpool, PA 17045
USA

Please e-mail Betty Hook, TOPSA President, for more information:  eclipse@pa.net
     

SPECIFIC TOPSA INFORMATION:

1.   The TOPSA Show Series for 2007 will utilize three Webshots accounts.   

2.   Breed  OF ,Original Finish models, including OF China and OF Resins, as issued, unaltered from the factory, will be shown in 
Divisions A, B, and C in the Webshots account entitled:  topsaof.

3.   Breed AR, Artist Resins, and CM, Custom models, which includes any models which have been re-sculpted, repainted , or altered in any manner, will be shown, as appropriate in 
Divisions E, and F  in the Webshots account entitled:  topsacm.

4.  Performance OF  and  Performance CM/AR will be shown in 
Divisions D and G in the Webshots account entitled:  topsaperf.

5.   All sizes of models will compete against one another. 

6.   OF Micro Minis, Stablemates, Little Bits & Pebbles size models will show in the appropriate OF Divisions with Classic and Traditional sized models.  

7.   AR and CM  MM, SM and LB will show  in the appropriate AR and/or CM Divisions with Classic and Traditional sized models. 

8.   No limit of entries per halter class.

9.   Performance photos taken at live shows are welcome and there shall be no discounting in judge's placings for leg tags or lack of background if entry is a live show photo. 

10.   No limit of entries for performance accepted except for Headstudy classes which will be a limit of 5 per class per entrant. 

11.  One entry per class per horse please. 

12.  In Halter Divisions, each horse may be entered into only ONE breed class and ONE color class.

13.  In Other Western, Other English or Other Performance only one photo per horse (so pick your best one!).

14.  Head Study classes are open to subject with or without headstall or bridle. Subject shall show head, throat latch and neck only. No chest, shoulder or topline within the photo frame and the neck shall stop at the top and bottom of base of the neck. 


IMAGE UPLOADING INSTRUCTIONS:

1.   When a TOPSA show is open for entries, paid Entrants will be supplied with the password needed to gain access to the Webshots accounts.   The password for the current show will be sent to entrants via a private email.    If you do not receive the password please contact Betty Hook at eclipse@pa.net.

2.   Multiple Entrants may be logged onto and active within the Webshots accounts at the same time.

3.   Entrants will be required to upload each of their own images into the correct Webshots Account Album, for the correct Division and Class.   And to identify each entry with the Required Title and Description as outlined below.  

4.   Images found to be entered into the wrong Division or Class may be moved by a moderator or Disqualified, DQd, at the judge’s discretion.   

5.   If you notice any obviously incorrect entries, such as those mislabeled, or in the wrong Album/Division/Class, please notify the Show Moderator at eclipse@pa.net.   
Do not make any corrections to other entrants’ images yourself.  

****Please respect the rights of other Entrants and do not delete, edit, move, copy, or alter the entries of others.   Any Entrant found to be guilty of tampering with the images of other Entrants shall be banned from showing with TOPSA and their entries will be removed from Webshots. ****


ENTERING  IMAGES TO WEBSHOTS:

1.   Log into one of the TOPSA Webshots accounts at http://www.webshots.com  
using the appropriate Webshots Account name either:

topsaof         for all Original Finish Divisions A, B, C      or 

topsacm       for Custom and/or Artist Resin Divisions E, F, 

topsaperf      for OF or CM/AR Performance Divisions  D, G
and the password for the specific show (will work for any account).

2.   When logged in, click on the dropdown tab for:  
“My Shots“, and select  “Albums“.

There are two ways you may upload your images:  The Album Method OR 
The Generic Method.  
PLEASE USE THE ALBUM METHOD.
 
The Album Method:  
3.   Click to open the Album/Class into which you wish to enter your horse’s image. 
Thumbnails for the contents of the Album/Class will appear.

4.   When inside the Album/Class:  Click on “Upload More”.
IMPORTANT:  ALWAYS  Wait for the three Uploading options to appear. 
You do not need to download the “Faster Web Upload”, so click NO when the Security download window appears.      

5.   THEN SELECT ONLY the MIDDLE choice:  
“SIMPLE WEB UPLOAD,  for MAC or PC.”  
You do not need the Desktop Application.     

6.   When the Simple Web Upload page opens,  click “Browse” for your first horse image, and navigate to the .jpg image file which you have in your computer.  Use the “Browse” button to find the file on your computer.  You must know the location of the file on your computer in order to upload it. 

7.   Highlight the image file for your entry, then Click “Open”  
or  just double-click on your image file.    
The address for your image file in your computer will pop into the upload slot.
If you wish to upload additional horses into THE SAME ALBUM/CLASS, then browse and open more as desired.

8.   When you have indicated all you wish to enter into that specific Album/Class, then Click  “Start Upload.”

9.   Once your images have been uploaded into that Specific Album/Class, you will be notified that your images have been uploaded.
>>>>    IMMEDIATELY SCROLL DOWN    <<<<

10.  Then please FILL IN THE REQUIRED INFORMATION about each image file.



TOPSA REQUIRED IMAGE INFORMATION:

TITLE:   Your Horse’s name -- Your Initials --  Your Entrant #
(example:   Jingle Bell Rock -- XYZ -- 555 )

DESCRIPTION:
Color/Breed/Gender:      Chestnut  British Riding Pony Gelding
Mold information:          Stone pony
Owner's Name:               Any One
Optional Comment:        Entrant is crossing bridge in Arena Trail Class.
Div and Class entered:    Div D Class 14  **
(Example:  Chestnut  British Riding Pony Gelding, Stone Pony, Any One, Entrant is crossing bridge in Arena Trail Class, Div D Class 14 )

**Information about the DIV and Class is required because the judge 
may need to move your entry out of the class and into a special Judging 
Folder during the judging process.    When the show has been judged,
the moderator will need to be able to return your horse to the 
appropriate class.  

11.  Make sure you have filled in the required information for every image you just uploaded,  Then Click on “save all changes.”

12.  When your changes have been recorded, 
Then, either Click on “View Album” to see your images within the album,
where you can Click on “Upload More” to enter more into that same Album/Class
OR Click on “My Shots” and navigate to a different Album/Class and repeat 
from step 3.

13.   If you lose track of which Album/Division/Class your horse is in
you can try to locate your horse by entering you horse’s name into 
“search my albums“ ,  at the bottom of the Album/Class page.  





EDITTING,  MOVING, DELETING OR REPLACING YOUR ENTRIES:

TO EDIT  (if you realize that your Title or Description is inaccurate) :

1.   When logged in, click on the dropdown tab for:  
“My Shots“, and select  “Albums“.

2.    Click to open the Specific Album/Class containing your already uploaded image file that you wish to edit.

3.   Click on your image file’s thumbnail. 
A page showing your image, Image Title, and Image Description will open.

4.   Slide the page slider to the RIGHT of the PAGE and 
Click on “Edit.”
Make the desired changes to your Title or Description/Caption, 

5.   Then Click on “Done.”


TO MOVE:   (If you discover that your image is in the wrong Album/Division/Class)

1.   When logged in, click on the dropdown tab for:  
“My Shots“, and select  “Albums“.

2.    Click to open the Specific Album/Class containing your already uploaded image file that you wish to move.   

3.   Slide the page slider to the RIGHT of the Album PAGE and 
Click on “Move”.

4.   When the Move-Image Page opens,   activate the appropriate 
Check-box  to “Select”  the image you wish 
to move.   Do not interfere with the images of other entrants.

5.   On the RIGHT SIDE OF THE PAGE:   Use the dropdown menu to 
choose the Album/Division/Class  into which you wish to move your image,

6.   Then Click “ Move Photos”.

7.    You MUST now CORRECT YOUR DESCRIPTION for your image and change the information about the Division and Class your image 
in now entered into.

8.   To Edit your image’s information, follow the steps outlined above.


TO DELETE :   (If you discover that you no longer wish to 
show your image,  or if you have sold the horse in your image)

1.   When logged in, click on the dropdown tab for:  
“My Shots“, and select  “Albums“.

2.    Click to open the Specific Album/Class containing your already uploaded image file that you wish to delete.   

3.   Click on THE SMALL X   on  your image file’s thumbnail. 
 
IMPORTANT  WARNING !!!   Do not use the Delete option on the right of the page --this will delete the entire album and contents.  

4.   When asked:  “Are you sure you wish to delete the photo ‘Jingle Bell Rock -- XYZ -- 555’ ?      Click  “Okay”    or  Click  “Cancel” if you made 
a mistake.  


TO REPLACE :   ( if you wish to replace your image with a different one.)
     The only way to replace an image is to first delete the image and then 
upload another and reenter your entry’s Required Information.  

1.   Follow the steps above TO DELETE  your image that you wish to replace.

2.   Then follow the steps above for  ENTERING IMAGES INTO WEBSHOTS. 

DIVISIONS WILL BE AS FOLLOWS:

 
Division A:  OF Breyer or Other Plastic Breed 
Division B:  OF Peter Stone Halter  
Division C:  OF Resins/Chinas  Breed      
Division D:  OF Performance  
Division E:  Customs Breed
Division F:   Artist Resins  Breed 
Division G:  CM/AR  Performance  

For Division Classlists please see the Division Links on this website,
or find Printable copies of the individual Divisions or 
complete Classlists in the files section of the TOPSA Yahoo Group.

TOPSA CALENDAR



Entry Window     1st of month to 25th of month 
Password emailed out on the 1st of the month 

Check Gate         Until Last Day of the Month 
Password changed on the last day of the month 

Judging               First 2 weeks of the following Month (except for
    year-end Championship Show, see below)
         Days 1-14 results due by the 15th. 

Results Posted in Files Section of TOPSA Yahoo Group:
                              3rd week of the following Month 

Results Viewable on Webshots (but not interactive) 
                             3rd and 4th weeks of the following month.

Horses will be in their judged order within each Album/Class,
with placements 1 - 10 before the Album/Class Title Image. 
Please make note of any DQd entries (which will be last in the class 
after the TOPSA Gate image) so that you may correct them when the 
next show opens. 

To view results on Webshots use these links:

http://community.webshots.com/user/topsaof?vhost=community

http://community.webshots.com/user/topsacm?vhost=community

http://community.webshots.com/user/topsaperf?vhost=community


        JANUARY SHOW
JANUARY 1- 25   Show Entry
JANUARY 30   Check Gate Closed
FEBRUARY  1-14  Judging
FEBRUARY  15   Results Due
FEBRUARY  16-end of month   Results Viewable on Webshots

       MARCH SHOW
MARCH 1- 25   Show Entry
MARCH 31   Check Gate Closed
APRIL  1-14  Judging
APRIL   15   Results Due
APRIL   16-end of month   Results Viewable on Webshots


      MAY SHOW
MAY 1- 25   Show Entry
MAY  31   Check Gate Closed
JUNE  1-14  Judging
JUNE    15   Results Due
JUNE    16-end of month   Results Viewable on Webshots

     JULY SHOW
JULY   1- 25   Show Entry
JULY   31   Check Gate Closed
AUGUST  1-14  Judging
AUGUST  15   Results Due
AUGUST   16-end of month   Results Viewable on Webshots
     
      SEPTEMBER SHOW
SEPTEMBER   1- 25   Show Entry
SEPTEMBER   30   Check Gate Closed
OCTOBER  1-14  Judging
OCTOBER  15   Results Due
OCTOBER   16-end of month   Results Viewable on Webshots

     YEAR END CHAMPIONSHIP SHOW (for qualified horses)  
NOVEMBER  1-14   Qualified horses selected
NOVEMBER  15-21 Check Gate  for corrections to qualified horses only
    if you see any errors, please email eclipse@pa.net for the password
NOVEMBER  22 -  DECEMBER  7    Judging
DECEMBER   8  Results Due
DECEMBER   9-end of month   Results Viewable on Webshots